Terms & Conditions | QAP -003 REV: 8
(1) CERTIFICATE OF COMPLIANCE PARTS
Supplier shall provide a certification with each shipment to attest that the parts, assemblies, or subassemblies conform to the order requirements. Certification must contain the following: customer’s order number; part number and revision; name and address of manufacturing or processing location; manufacturer’s lot, heat, batch, date code, and/or serial number (if applicable); quantity and unit of measurement; and be signed and dated by an authorized company representative. The applicable material test results, process certifications, and inspection records shall be presented upon Bradley Ontario Precision’s request. Supplier shall perform inspection, as necessary, to determine the acceptability of all articles under this order. All articles submitted by supplier under this order are subject to final inspection at Bradley Ontario Precision.
(2) CERTIFICATE OF COMPLIANCE RAW MATERIALS
Supplier will include with each shipment, the raw material manufacturer’s test report that states that the lot of material furnished has been tested, inspected, and found to be in compliance with the applicable material specifications. The test report will list the specifications, including revision level, to which the material has been tested and/or inspected, and the identification of the material lot to which it applies.
When the material specification requires quantitative limits for chemical, mechanical, or physical properties, the test reports will contain the actual test and/or inspection values obtained.
(3) CUSTOMER APPROVED OR SPECIAL PROCESS CERTIFICATIONS
Products or Services requiring customer approved processes shall be performed per the purchase order and applicable drawing/specification requirements and supplier performing these requirements shall be approved for these processes, if applicable, and process certification of conformance shall be provided against each purchase order. A special process is a method controlled by a contractually required specification where: a product undergoes a physical, chemical, or metallurgical transformation, or inspection, where conformance to the specification cannot be readily verified by normal inspection methods; and the quality of the product depends on use of specific equipment operated in a specific manner, under controlled conditions, by trained personnel with instructions, procedures, or standards.
A special process certification shall be provided with each shipment of product delivered on this contract and include the following: customer’s order number, part number(s), serial and/or lot numbers (if applicable), material process specification and revision, certification stating the special process was performed per the applicable drawing/specification requirements, processing supplier’s name and address, and each certification must be signed and dated by an authorized company representative.
(4) SPECIAL PROCESS SUPPLIERS
Special processes must be approved by Bradley Ontario Precision or its customer when this clause is specified.
(5) FIRST ARTICLE INSPECTION
Supplier is required to perform 100% inspection and record the attributes for the first article of this contract/purchase order and shall be in accordance with AS9100 and AS9102. If the deliverable is an assembly, this inspection shall also include all of the piece parts that make up the assembly. The inspection records and data shall be per AS9102 and shall identify each characteristic and feature required by design data, the allowable tolerance limits, and the actual dimension measured as objective evidence that each characteristic and feature has been inspected and accepted by the supplier’s quality and inspection function. When testing is required, the parameters and results of the test shall be recorded in the same manner. The First Article Inspection Report (FAIR) must show evidence of acceptance by the supplier’s quality assurance representative.
(6) EVIDENCE OF INSPECTION
Unless otherwise specified, all product batches must be without any defects. If any defect is found, 100% inspection shall be performed for that batch. Inspection data is to be supplied with each shipment of parts. Data must reflect the part number, revision, lot traceability, and approval by authorized personnel. Vendor is to maintain a copy of inspection data on file and make it available upon request.
(7) SUPPLIER’S INTERACTION & RIGHT OF ACCESS
In addition to the other requirements recorded within this document, Suppliers shall hold all information received from Bradley Ontario Precision Inc. in confidence and no third-party request for information will be authorized unless approved, in writing, by Bradley Ontario Precision Inc. Work under this purchase order/contract is subject to customer surveillance/inspection at supplier’s plant or sub-tier supplier’s facility. The supplier will be notified if a surveillance/inspection is to be conducted.
(8) CUSTOMER SOURCE INSPECTION
If requested, customer source inspection is required prior to shipment of articles from the supplier’s facility. Supplier shall notify Bradley Ontario Precision at least 72 hours prior to completion of the order, so that arrangements can be made for a Bradley Ontario Precision Quality representative to visit the vendor facility and perform a source inspection.
Supplier, without additional charge to the procurement document, shall provide all reasonably required facilities and assistance (applicable drawings, specifications, change orders, inspection and/or test equipment) Bradley Ontario Precision Quality representative to perform their duties.
(9) SUPPLIER NONCONFORMANCE APPROVAL REQUESTS
Supplier shall notify Bradley Ontario Precision of any nonconforming material. Requests for any departures from drawings, specifications, or other purchase order requirements must be submitted for consideration by Bradley Ontario Precision in writing. Bradley Ontario Precision will in turn either approve or deny the approval request in writing. Nonconforming material may not be shipped to Bradley Ontario Precision without such written approval. Nonconforming material shipped on an approved nonconformance must be accompanied by a copy of the signed Bradley Ontario Precision approval document.
(10) NONCONFORMING MATERIALS CORRECTIVE ACTION REQUESTS
Supplier Corrective Actions (CAR) shall be required for nonconforming materials, reduction in overall quality rating, not adhering to the requirements of Bradley Ontario Precision procedures, and external audit findings. CAR’s will be issued by Bradley Ontario Precision at the discretion of the Quality Department.
Suppliers shall perform a root cause and corrective action then complete Bradley Ontario Precision’s corrective action form and submit to Bradley Ontario Precision within the designated time. An extension may be granted, but it must be requested by the Supplier in writing to Bradley Ontario Precision’s quality assurance department.
(11) CHANGE AUTHORITY
The supplier shall provide, in writing, advance notification to the customer of any change(s) to tooling, facilities, materials, or processes at the supplier or the supplier’s sub-tier that could affect the customer’s contracted product. This includes, but is not limited to, fabrication, assembly, handling, testing, facility location or introduction of a new sub-tier supplier.
(12) LIMITED LIFE AND AGE CONTROL ITEMS
Products on this order require submittal of date of manufacture when shelf life is based on date of manufacture, or date of shipment from the manufacturer, as appropriate.
Upon shipment, shelf life remaining shall meet the minimum shelf life specified on the order. If no shelf life is specified, 75% of the shelf life shall be remaining for products on this order.
(13) FURNISHED MATERIAL
Concerning material supplied directly by Bradley Ontario Precision, its customer, or a designated supplier, the vendor is required to assure that furnished material, parts, or subassemblies are free from shipping and environmental damage prior to processing. Vendor shall maintain same control of supplied materials, as is done for material furnished by Bradley Ontario Precision, its customer, or a designated supplier.
(14) FLOWDOWN REQUIREMENTS
All applicable requirements that are invoked or applied to the customer’s purchasing document, including this clause, shall be flowed down to the supplier’s sub-tier suppliers.
(15) DRAWINGS, SPECIFICATIONS, AND QUALITY REQUIREMENTS
The supplier’s Quality System shall assure that the latest applicable drawings, specifications, and quality requirements are compatible with current purchase order agreements and are available and in use by the supplier’s manufacturing and inspection areas. Specifications referenced on the purchase order and drawings shall be to the latest revision or supersession, unless otherwise specified.
(16) PACKAGING REQUIREMENTS
Supplier’s Quality Control shall be responsible for ensuring that items provided under the contract/purchase order are packaged in such a manner that the dimensional integrity is preserved, contamination and corrosion are prevented, and no physical damage occurs or, when specified, that packaging is in accordance with the drawing, appropriate ASTM, MIL, or other applicable customer specified requirement.
(17) FOD PREVENTION
The supplier shall assure that work is accomplished in a manner preventing foreign objects or material from entering and remaining in deliverable items.
(18) PRODUCT SAFETY AND ETHICAL BEHAVIOR
The Supplier shall be committed to the highest standards of ethics and business conduct, and shall comply with the law, honor commitments, act in good faith, and be accountable. The Supplier shall not offer, promise, authorize, or provide, directly or indirectly, anything of value (including business gifts or courtesies) with the intent or effect of inducing anyone to engage in unfair business practices and shall avoid involvement in activities that may be perceived as a conflict-of-interest. The Supplier shall respect the legitimate proprietary rights and intellectual property rights of customers and Suppliers and take proper care to protect sensitive information, including confidential, proprietary, and personal information. The Supplier shall support product safety by ensuring robust management of special requirements related with product conformity, critical items, and key characteristics. If there are concerns with respect to product safety or product conformity, the Supplier shall communicate them to Bradley Ontario Precision Inc. If there is a concern at the Supplier’s premises with respect to safety during the manufacture of the product, the Supplier shall notify its own employees of the concern and whenever possible, mitigate the concern. The Supplier shall ensure that employees and people working on its behalf are aware of their contribution to product or service conformity, their contribution to product safety and the importance of ethical behavior.
(19) CONTROL & MONITORING OF SUPPLIERS
Bradley Ontario Precision Inc. will control, and monitor Suppliers and score them based on Quality, Delivery, and/or Service. Suppliers shall be issued corrective actions as required. Supplier late shipments and corrective actions shall be reviewed at Management Review meetings for increased action at Management’s discretion. Any outcomes shall be documented in Management Review Meeting Minutes. Suppliers that fail to perform in these areas may receive further Corrective Actions and may be considered for probation or removal from PADM’s supplier list.
(20) PREVENTION OF COUNTERFEIT PARTS
For purposes of this clause, Work consists of those parts delivered under this Contract that are the lowest level of separately identifiable items (e.g., articles, components, goods, and assemblies). “Counterfeit Work” means Work that is or contains items misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved Work that has reached a design life limit or has been damaged beyond possible repair but is altered and misrepresented as acceptable.
SELLER agrees and shall ensure that Counterfeit Work is not delivered to the customer.
SELLER shall only purchase products to be delivered or incorporated as Work to customer directly from the Original Component Manufacturer (OCM)/Original Equipment Manufacturer (OEM), or through an OCM/OEM authorized distributor chain. Work shall not be acquired from independent distributors or brokers unless approved in advance in writing by the customer.
SELLER shall immediately notify customer with the pertinent facts if SELLER becomes aware or suspects that it has furnished Counterfeit Work. When requested by customer, SELLER shall provide OCM/OEM documentation that authenticates traceability of the affected items to the applicable OCM/OEM.
